ASU-Beebe

Arkansas State University-Beebe Case Study

Explore how this public community college with four campuses and more than 3,000 students was able to focus more resources on student initiatives and success with CampusNexus in the cloud.

Institution

Public Community College

Campuses

Beebe, Heber Springs, Little Rock AFB, Online

Students

3,000+

Community College Moves To The Cloud To Achieve Goals

Founded in 1927, Arkansas State University-Beebe has a long history as a student-centered institution dedicated to transforming lives through quality educational experiences. The university is nationally recognized for exceptional student success rates at its campuses in Beebe, Heber Springs, Little Rock Air Force Base, and online.

As the university looked to the future, further improving the student experience and optimizing employee engagement with prospects and students to spur growth were among its top strategic goals. However, with a high-maintenance legacy system poised to lose vendor support in 2020, the institution recognized the need to transform its platform in order to achieve its goals.

“With thousands of prospects and applicants every year, we were stopping more often to focus on our hardware, where baseline modifications were preventing important upgrades and releases,” said Chris Lee, Vice Chancellor of Information Technology Services at ASU-Beebe. “We have more than 3,000 students across four campuses and 15 IT people on staff, so one of our main objectives was to get to the cloud to focus more on student-centric initiatives, and less on keeping servers up and running.”

The Decision for Change

Selecting the Right Solution

ASU-Beebe is a member of a university consortium (ASU-Beebe, ASU-Mountain Home and ASUNewport) that was facing similar challenges. As a result, the consortium decided to pursue a modern solution that would serve strategic objectives across the system. After a year-long evaluation of four vendors, the university consortium selected Campus Management’s CampusNexus Student, CRM, Finance,HR & Payroll, and Talisma Fundraising, all to be deployed in CampusNexus Cloud.

“Each of the vendors we evaluated had something they could do in the cloud, perhaps one solution or component to varying degrees, but only Campus Management was able to deliver the entire solution in the cloud and had a proven track record with more than 150 cloud-based client institutions.”

Gaining an Open and Flexible Architecture

Another concern for ASU-Beebe was the change in direction vendors often make architecturally that result in unforeseen changes and even double migrations. “In a year and half, you could be paying another $800,000 for a new version of the software,” said Lee.

“My message to my CFO was ‘this is an easy decision. Campus Management is already in the cloud and has a very transparent product roadmap. I know we won’t be faced with a multiple migration scenario.”

The Transformation

Implementation of CampusNexus Student in the CampusNexus Cloud at ASU-Beebe has been a big first step in the consortium’s transformation. All four of ASU-Beebe’s campuses have been live on CampusNexus Student since January 2017.

Lee pointed to Campus Management’s team, ranging from the implementation team’s detailed attention to ASU-Beebe’s unique environment, to the executive team’s availability throughout the implementation, as the primary reason for the institution’s rapid and successful transformation.

Implementing CampusNexus and Going Live

Campus Management sent an experienced team during the business requirements gathering process that sat down with us and really worked within our institution’s culture, goals, and framework, said Lee.

Also, having access to Campus Management’s executive leadership throughout the implementation speaks volumes. Their commitment permeates throughout the organization and is reflected in the responsiveness of our Customer Enablement Manager and project managers,” said Lee. “They all understand our processes, workflows, and objectives.

“Today, ASU-Beebe is able to allocate more resources toward recruitment, retention, the integrity of student documents and data, financial aid services, and other frontline business processes and workflows that directly impact students.”

Chris Lee,
Vice Chancellor of IT Services,
Arkansas State University-Beebe

Allocating More Resources Toward the Mission

With Campus Management focused on ASUBeebe’s infrastructure in the cloud, the institution’s IT department can now dedicate more time to helping faculty and business units optimize CampusNexus solutions for student success.

Achieving Greater Operational Efficiency

ASU-Beebe is able to allocate more resources toward recruitment, retention, integrity of student documents, financial aid services, and other frontline business processes and workflows that directly impact students.

Focusing More on Student Initiatives

A war room for the Vice Chancellor’s department was set up to optimize the solution around their business processes and goals to help them engage and admit students faster and more efficiently.

Improving Academic Delivery

In CampusNexus Student, the institution now has a platform that easily accommodates traditional academics as well as continuing education, online, and flexible terms.

Insight into Student Performance

With all departments and data united in the cloud, ASU-Beebe gains greater insight into the student experience and lifecycle, and can recognize and help at-risk students faster and more effectively.

Staying Compliant

ASU-Beebe now easily keeps pace with an everchanging regulatory environment as Campus Management makes regulatory updates automatically to the solution in the cloud.

Moving Forward

ASU-Beebe views Campus Management’s cloud-based solutions as a viable pathway to growing enrollment, increasing retention, achieving greater efficiencies, and making data-driven decisions.

Why Partner with Campus Management?

Chris Lee, Vice Chancellor of IT Services at Arkansas State University - Beebe, talks about the importance of having a vendor that understands the institution's unique culture and workflows.

Arkansas State University-Beebe Case Study PDF

Explore how this public community college with four campuses and more than 3,000 students was able to focus more resources on student initiatives and success with CampusNexus in the cloud.

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About Arkansas State University-Beebe

ASU-Beebe is an operationally separate, two-year institution of the Arkansas State University System. With campuses located in Beebe, Heber Springs, Searcy, the Little Rock Air Force Base, and online, the university offers associate degrees, certificates, and non-credit training for business and industry. The Beebe campus also collaborates with Arkansas State, a four-year university in Jonesboro, to offer baccalaureate and graduate degrees on the Beebe campus. ASU-Beebe is nationally recognized by the Aspen Institute for student success rates.

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